Biennale of Sydney

About Us

The Biennale of Sydney acknowledges the Traditional Owners of Country, in particular the Gadigal people on whose land the Biennale of Sydney is located. We recognise their continuing connection to land, waters and culture and pay our respect to Elders, past, present and emerging.

The Biennale of Sydney is one of the leading international contemporary art events. It plays an indispensable role in Australia’s engagement with the world, and a meaningful role in the life of the nation. The Biennale presents the most dynamic contemporary art from around the globe in venues across Sydney with exhibitions that ignite and surprise people, sparking dialogue, cultivating connections and inspiring action through meaningful, shared arts experiences. The Biennale of Sydney amplifies the voices of artists and tell the stories of our global communities, as they drive momentum for lasting cultural change.

Established in 1973, it is the third oldest biennial in the world after Venice and São Paulo and the largest exhibition of its kind in Australia. The Biennale of Sydney has commissioned and presented exceptional works of art by more than 2,000 national and international artists from more than 130 countries.

The 24th Biennale of Sydney will take place 9 March – 10 June 2024.

Board of Directors

Kate Mills (Chairman)
Kate Mills MAICD FIML is an experienced company director, commercial lawyer, policy adviser and consultant on corporate governance and strategy. Kate was a Founding Director of the Inner City Legal Centre Foundation, the Creative Music Fund, and a board member of the Refugee Advice & Casework Service. Kate is a member of international and national visual and performing arts institutions, and an avid collector.

Geoffrey Cassidy (Deputy Chairman)
Geoffrey Cassidy is an experienced arts administrator and expert in Australian and International Art. Presently the CEO of herringbone Fine Art Systems and Transport, He is a former Director of Sothebys Worldwide and the former Director of Artbank, The Federal Government Arts support initiative. As such he has broad experience in both the commercial and institutional aspects of the Art world. He believes in the relevance and importance of art to national identity, and specialises in art curation, advisory and arts management. In another life Geoffrey was also a supporting solicitor in the Queensland Native Title Unit, where he assisted on major litigation to determine the effect of pastoral leases on Aboriginal land rights.

Ruby Langton-Batty (Company Secretary)
Ruby Langton-Batty is a graduate of law (UNSW) in training to become a solicitor and currently working as a paralegal at the Paul Ramsay Foundation in Sydney. She has a Bachelor of Production Design from the Victorian College of the Arts and worked as a professional stage and screen designer prior to studying law. She has a diverse experience in editing, writing, research, entertainment and media with a passion for all forms of art. She was born in Alice Springs and is a descendant of the Bidjara and Yiman people in Central Queensland.

Matt Crocker
Matt Crocker is a leading public policy professional. As Policy Director for three NSW Premiers over the last decade, Matt has developed unique expertise in government, policy development and strategy. In the corporate sector, Matt was COO of health insurer Manchester Unity and has been a senior advisor on public policy and corporate reputation issues for Westpac. Matt now works on infrastructure project development at Plenary Group and is a strategic advisor at University of Technology Sydney, and a Director of the Sydney Institute of Marine Science.

Danielle Earp
Danielle Earp is currently the Senior Exhibitions Manager at the Art Gallery of New South Wales. Her managerial and directorial experience spans two decades working for visual arts and cultural organisations including; Art Gallery of NSW, Sydney Living Museums, Biennale of Sydney, Sherman Contemporary Art Foundation, Sherman Galleries and 4A Centre for Contemporary Asian Art.

Johanna Featherstone
Johanna Featherstone is the Founder and former Artistic Director of Red Room Poetry where she established a national poetry education program for schools and correctional centres in New South Wales. Her poetry has been featured in a range of journals and anthologies, and she is currently Director of the Oranges & Sardines Foundation and on the Belvoir board. Johanna is an honorary associate of the University of Sydney’s School Arts and Media and has judged a number of awards including the NSW Premier’s Literary Awards and JB Fairfax Award for Rural and Regional Journalism.

Anne Flanagan
Anne Flanagan, former deputy director of the Art Gallery of New South Wales, is one of Australia’s most respected art museum leaders. During her 23 years at AGNSW she was responsible for exhibitions and major capital project delivery including Yiribana gallery for Indigenous art, the Asian gallery expansion, John Kaldor Family Gallery and the masterplan for the Gallery expansion. She is a director of Bundanon Trust and a member of the project control group for Sydney Modern, AGNSW.

Evan Kaldor
Evan Kaldor is CEO of The Parent Brand, Australia’s leading digital media company focused on families from pregnancy to preschool. The Parent Brand produces written, video and audio content across the Babyology and Kinderling brands. Evan was the General Manager of FBi Radio, a non-profit community radio station in Sydney focused on supporting local bands and artists, and has a background in investment banking, where he worked for Merrill Lynch, Morgan Stanley and Grange Securities, both in Australia and the US.

Adelle Robinson
Adelle Robinson is a descendant of the Wiradjuri people and has over 20 years’ experience producing some of Australia’s largest music festivals including Field Day, Harbourlife, Shore Thing and Listen Out. Having worked across Australia’s most unique and sensitive venues Adelle has led the way for best practise in event management and event stakeholder liaison. As Chair and committee member of the Australian Festival Association Adelle has worked as member of the NSW Music Festivals Regulatory Round Table and she gave evidence at the 2019 Parliamentary Inquiry in Music Festival Regulation. Adelle is currently undertaking a Graduate Certificate of Wiradjuri Language Culture and Heritage through Charles Sturt University.

James Roth
James has over 30 years’ experience in accounting and finance working with Deutsche bank, UBS, Schroders and Arthur Andersen. He is a Director of Craig’s investment partners in New Zealand and is currently a patron of the Asian Australian Artist Association as well as a member of the Asian Art Archive.

Khaled Sabsabi
Khaled Sabsabi is an acclaimed contemporary artist who works across borders, cultures and disciplines. He has exhibited in over 80 solo and group exhibitions in Australia and internationally, showcasing his work in the 9th Shanghai Biennale (2012), Sharjah Biennial 11 (2013), 5th Marrakech Biennale (2014), 1st Yinchuan Biennale (2016), 3rd Kochi Muziris Biennale (2016) and Adelaide Biennial of Australian Art (2018). Sabsabi was awarded the Helen Lempriere Travelling Art Scholarship (2010), 60th Blake Prize (2011) and the NSW Government’s Western Sydney Arts Fellowship (2015). Sabsabi migrated from Tripoli, Lebanon to Australia as a child in 1977. He holds a Master of Fine Arts from the University of New South Wales.

Rachel Verghis
Rachel Verghis is a contemporary art patron, collector, entrepreneur and founder of VerghisArt, a platform focusing on artists from the Asia-Pacific region. Rachel is also a member of the Tate’s AsiaPacific Acquisitions Committee, the Australian Venice Biennale International Council, the Sherman Centre for Culture and Ideas, a patron of the Serpentine Gallery in London and soon to join the MCA Foundation Council.

Chris Wirasinha
Chris Wirasinha is the co-founder of Pedestrian.tv, Australia’s largest youth focused publishing brand. Chris co-founded Pedestrian in 2005 when he was just 22 years old. Pedestrian.tv won back-to-back Mumbrella Media Brand of the Year Awards and is Australia’s most successful digital publishing startup. Prior to co-founding Pedestrian, Chris worked at global media and advertising agency Universal McCann.

Committees & Advisors

Benefaction Committee
Johanna Featherstone (Convenor)
Emilya Colliver
Ruby Langton-Batty
Emma Perera
Khaled Sabsabi
Alyce Tran
Rachel Verghis

Finance, Audit, Risk & Compliance Committee
James Roth (Convenor)
Anne Flanagan
Geoffrey Cassidy
Adelle Robinson

Artistic Director Search Committee:
Anne Flanagan (Convenor)
Brook Andrew
Dr Michael Brand
Johanna Featherstone
Alexie Glass-Kantor
Liz Ann Macgregor
Barbara Moore
Khaled Sabsabi

Digital & Programming Committee
Evan Kaldor
Chris Wirasinha
Tea Uglow, Digital Advisor

Tea Uglow (Digital Advisor)
For over ten years, Tea Uglow has worked with various artists and cultural organisations, investigating the intersection between technology and the arts. She is currently creative director of Google Creative Lab in Sydney and in 2018, Tea was recognised as one of Australia’s #OUT50 LGBTQ Leaders by Deloitte. Tea has also served on the board for the Australasian Writers & Art Directors Association and the Design & Art Directors Guild.

Our People | 24th Biennale of Sydney

Barbara Moore, Chief Executive Officer
Charlotte Galleguillos, Deputy Director
Belinda Wincote, Executive Assistant to the CEO

Cosmin Costinaș and Inti Guerrero, Artistic Directors
Tony Albert, Fondation Cartier pour l’art contemporain First Nations Curatorial Fellow
Vivian Ziherl, Curatorial Advisor

Tim Barker, Head of Production
Sep Pourbozorgi, Production Manager
Matt Woodham, Operations and Site Manager
Deborah Jones, Registrar
Talya Aarons, Assistant Registrar
Gotaro Uematsu, Audio Visual Manager
Noah Bennett, Production and Event Coordinator
Fredrika Mackenzie, Exhibition Manager
Alicia Hollier, Exhibition Coordinator
Billie Phillips, Assistant Curator
Mikhaela Rodwell, Exhibition Project Manager
Michael Kennedy, Producer
Matt Hirst, Associate Producer
Catherine Woolley, Assistant Producer
Zali Matthews, Exhibition Assistant and Artist Liaison
Seamus Heindenreich, Site Administrator
Aksel Nichols, Visitor Services Manager
Julia Green, Volunteer Coordinator
Lily Fenwicke, Front of House Coordinator

Aishlinn McCarthy, Head of Communications
Andrew Dillon, Impact and Engagement Manager
Erica Em, Digital Communications Coordinator
Emma Moser, Marketing Coordinator
Jo Higgins, Publications Editor
Alana Hicks, Ticketing Manager
Valentina Tulino, Box Office Coordinator

Kristin Liu, Grants and Advocacy Manager
Santy Saptari, Patron Engagement Manager
Louise Villar, Development Coordinator
Felicia Cindyagatha, Development Coordinator

Cate Peat, Head of Corporate Services
Elizabeth Nguyen, Finance Manager
Jasmine Stephens, Office Administrator

Join the Team

The Biennale of Sydney is an Equal Opportunity Employer. We value diversity in the workplace.

The following positions are available at Biennale of Sydney:

Philanthropy Manager

ROLE STATEMENT 

Position Title: Philanthropy Manager 

Department: Development 

Reporting to: Head of Development 

Remuneration: Competitive salary in line with the current market rates

Contract Term: Full-time fixed term contract to 31 December 2026,
with the possibility of extension 

 

POSITION DESCRIPTION 

The Biennale of Sydney seeks a resourceful Philanthropy Manager to develop and deliver a strategic approach to the sustained long-term growth of the largest contemporary art festival in  the Asia Pacific.  

The support of our generous patrons plays a vital role in ensuring the Biennale of Sydney can present the best contemporary art in the world, free for all to enjoy. This is an opportunity to work in close collaboration across the organisation to maximise revenue whilst ensuring a seamless and rewarding journey for our patrons and supporters. 

The Philanthropy Manager is responsible for developing strategies for acquisition, retention and growth, including planning and managing bespoke fundraising events and special programs. 

This is a relationship-based role requiring a high degree of emotional intelligence, tact, integrity and professionalism. Our ideal candidate will have proven success raising funds in an arts or cultural environment, exceptional communication skills, a high level of interest in contemporary art and be strongly aligned to our organisational values. 

The role will report to the Head of Development and be responsible to, and work closely with, the Chief Executive Officer. 

APPLYING FOR THE ROLE 

Applications marked ‘Confidential’ and addressing the selection criteria must be received by 5 pm on Tuesday, 12 April 2024. 

Your application must include: 

  • a cover letter outlining how you meet the selection criteria; 
  • a current CV; and 
  • the names and daytime contacts of at least two (2) professional referees. 

Applications that do not address the selection criteria will not be considered. 

Email to: employment@biennaleofsydney.com.au 

Subject line: Application | Philanthropy Manager 

Applications will be evaluated as they are submitted. Candidates may be contacted for interview before the application period closes. 

DUTIES AND RESPONSIBILITIES 

Planning and Strategy  

 

  • Collaborate with the CEO, Board of Directors, Benefaction Committee and Head of Development to develop philanthropy and fundraising strategies to achieve revenue targets 
  • Develop innovative and effective methods for the cultivation, solicitation and stewardship of private patrons and foundations 
  • Devise and implement strategies that will attract new patrons and result in new partnerships with individuals and private foundations 
  • Develop and deliver end-to-end philanthropic campaigns at key points throughout the year 
Benefaction, Bequests and Donations 
  • Work with the CEO to create solicitation strategies for key prospects, ensuring that patrons have a clear strategy and timeline for cultivation, solicitation, and stewardship 
  • Work with the Benefaction data base in order to guarantee the support of benefactors from previous editions.  
  • Develop networks and build mutually beneficial relationships with existing and prospective patrons with the aim of generating new philanthropic leads 
  • Research and identify prospective patrons whilst exercising the highest levels of discretion, integrity and professionalism 
  • Conduct research and prepare background reports and briefs on individual giving and interests 
  • Ensure relationships with patrons are professionally managed, maintain a high level of servicing and deliver on agreed outcomes  
  • Manage acquisition, loyalty and reactivation campaigns, develop innovative new revenue streams/programs and fundraising strategies for entry-level donations  
  • Work with the Communications and External Affairs team to develop and deliver digital fundraising and crowdsourcing campaigns, and donation boxes at non-museum venues 
  • Prepare tailored proposals for new and existing supporters with the support of the Production and Communications team. 
  • Ensure appropriate acknowledgement of donors across all publications, digital, marketing materials and exhibition signage 
Events 

 

  • Devise and deliver an innovative and engaging program of benefaction events including stewardship and fundraising events, exhibition openings, as well as special private viewings for VIP guests 
  • Manage delivery of all programs on time and within budget and in collaboration with the Programs and Partnerships team, where possible 
  • Conduct follow-up communication with attendees  
  • Manage guest lists, electronic invitations, RSVPs and door lists 
Research and Evaluation 

 

  • Ensure the Biennale follows best practice by keeping up to date with Australian and international trends/research in philanthropy 
  • Evaluate the benefaction program regularly, ensuring effectiveness, relevance and identifying opportunities to increase revenue generated through donations 
Finance and Administration 

 

  • Achieve an annual income targets 
  • Manage budgets and expenditure to achieve sustainable return on investment in line with broader organisational budgets 
  • Ensure financial and legal governance with regard to Patron funding is clear and documented, and compliance requirements are met 
  • Maintain current and prospective patron records and relationship progress within the Tessitura CRM system 
  • Process all donor transactions and issue gift receipts quickly, accurately and professionally including setting up new pledges, increasing, decreasing or pausing pledges and ensuring follow up is in place to maximise long-term retention 
  • Prepare invoices and accounts for payment 
  • Provide weekly revenue reports to Head of Development 
  • Respond appropriately and in a timely manner to all enquiries about the Benefaction and VIP programs 
Other duties 

 

  • Assist with onsite roles during each exhibition period, as required by the staff roster 
  • Attend opening nights and special events as needed – some occasional interstate and international travel may be required 
  • Other duties reasonably required by the CEO or Head of Development 
Work, Health and Safety (WHS) 
  • All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns)
    who may be affected by their conduct  
  • Participate in WHS subcommittee meetings 
Key Performance Indicators 

 

  • Achieve fundraising targets* 
  • Ensure a high level of benefactor engagement and year-to-year retention levels 
  • Successful delivery of all benefaction, VIP and Opening Week events for the 24th Biennale of Sydney, on time and within budget 
  • Collaborate with the Development team to achieve ambitious development targets and organisational goals 
  • Demonstrate positive working relationships with all departments of the Biennale of Sydney
     

*Specific targets to be agreed by Head of Development and Philanthropy Manager at the start of each exhibition cycle 

SELECTION CRITERIA 

Based on an application addressing the Essential Criteria, Curriculum Vitae and, for selected candidates, an interview and references, the Biennale of Sydney needs to be satisfied that the applicant meets the following criteria: 

Essential Criteria 
  • Proven track record in achieving revenue targets and income growth through philanthropy 
  • Exceptional interpersonal skills and a proven ability to develop genuine long-term relationships with patrons to achieve mutually beneficial outcomes  
  • Budget management experience within an arts or not-for-profit environment  
  • Existing network of local and international contacts within the Australian philanthropic sector 
  • Demonstrable experience in data management, analytics and reporting (experience using Tessitura will be highly regarded) 
  • Knowledge of fundraising principles and guidelines, relevant legislation and ethical standards 
  • Effective influencing skills as well as tact, diplomacy and discretion 
  • Ability to collaborate effectively and an openness to working in new ways 
Desirable Criteria 
  • A relevant tertiary qualification or equivalent in a relevant field 
  • Strong understanding of the philanthropic landscape in Australia and associated global trends 
  • Event management experience. 

BIENNALE OF SYDNEY 

 

The Biennale of Sydney gathers on the ancestral land of the Gadigal people of the Eora Nation. We acknowledge all Traditional Owners of Country and recognise their continuing connection to land, waters and culture. We pay our respect to Elders, past, present and emerging. 

The Biennale of Sydney is a leading international contemporary art event. It plays an indispensable role in Australia’s engagement with the world, and a meaningful role in the life of the nation. The Biennale presents the most dynamic contemporary art from around the globe in venues across Sydney (and beyond) with exhibitions that ignite and surprise people, spark dialogue, cultivate connections and inspire action through meaningful, shared arts experiences. The Biennale of Sydney amplifies the voices of artists and tell the stories of our global communities, as they drive momentum for lasting cultural change. 

Established in 1973, it is one of the oldest biennials in the world and the largest event of its kind in Australia. The Biennale of Sydney has commissioned and presented exceptional works of art by more than 1,900 national and international artists from more than 100 countries.  

The Biennale of Sydney is committed to free access for all. More information on the Biennale can be found here. 

 

WORKING FOR THE BIENNALE OF SYDNEY 

 

The Biennale of Sydney fosters a collaborative and respectful workplace culture with a team as diverse as the exhibitions we present and the audiences who experience them. We promote employment equity and strongly encourage role applications from Aboriginal and Torres Strait Islander people, workers of all ages, people with disability, members of the LGBTQIA+ community and those from culturally and linguistically diverse backgrounds. 

We are committed to providing a workplace that is inclusive, accessible and supportive to all. Should you require accommodation during the recruitment process, please contact the nominated person in the advertisement. We also support a flexible working environment at the Biennale of Sydney and are happy to discuss how this role could be done flexibly. There is no ‘one size fits all’ approach to flexible  working, including time commitments. We can work with you to rethink where, when and how your work can be done. 

The Biennale of Sydney believes that art should be accessible to all. Thanks to our generous supporters, our exhibitions are presented with free admission for all to enjoy. For our employees, we provide professional development opportunities to enrich and develop your love of the arts  while valuing the specific skills and experiences you bring to the Biennale of Sydney. As a not-for-profit organisation, we also offer salary packaging options. 

Development Coordinator

ROLE STATEMENT

Position Title: Development Coordinator

Department: Development

Reporting to: Head of Development

Salary: $60,000 to $70,000 excluding superannuation

Contract Term: Full-time fixed term contract to 31 December 2026
with the possibility of extension

Position Description

The Development Coordinator is responsible for the administrative activities and coordination of the daily operation. This position will play a support role in fundraising events, preparation of proposals, and grant writing and acquittals. The Development Coordinator is integral role, assisting the Development team to achieve significant revenue targets. 

The Biennale of Sydney operates in a dynamic, rapidly changing, environment which requires flexibility, adaptability, and initiative. The role of the Development Coordinator requires a high attention to detail and excellent interpersonal skills. We are looking for someone who is comfortable working autonomously and as part of a small team. 

The position reports to the Head of Development. 

APPLYING FOR THE ROLE 

Applications marked ‘Confidential’ and addressing the selection criteria must be received by 5 pm on Tuesday, 23 April 2024. 

Your application must include: 

  • a cover letter outlining how you meet the selection criteria; 
  • a current CV; and 
  • the names and daytime contacts of at least two (2) professional referees. 

Applications that do not address the selection criteria will not be considered. 

Email to: employment@biennaleofsydney.com.au 

Subject line: Application | Development Coordinator 

Applications will be evaluated as they are submitted.
Candidates may be contacted for interview before the application period closes. 

DUTIES AND RESPONSIBILITIES 

 

Administration 

 

  • Support the Development team with day-to-day administration. This includes arranging meetings, answering enquiries, updating the CRM database and other tasks as required. 
  • Assist with the distribution of catalogues and relevant materials for corporate partners and benefactors. 
  • Assist with office administration tasks including preparation of internal and external reports, filing and other duties as required. Liaise with staff throughout the organisation, ensuring information is gathered and shared appropriately and effectively to maximise fundraising opportunities. 
Benefaction 
  • Support the Head of Development and Philanthropy Manager with all activities in relation to individual prospects cultivation and stewardship 
  • Support Philanthropy Manager with administrative tasks relating to Benefaction (e-communications, mailings etc.) 
  • Prepare renewal letters for all individual giving supporters 
  • Process all individual and giving and renewals in CRM database and draft acknowledgement letters 
  • Oversee day-to-day enquiries from individual prospects and supporters, providing excellent customer service 
  • Conduct basic research into individual prospects as requested. 
Logistics and administration of fundraising events 

 

  • Assist in a range of events for Corporate Partners and Benefactors including private hospitality functions and tours. 
  • Coordinate travel arrangements and logistics for benefactions events in Sydney, between States and internationally. 
  • Liaise with the finance department regarding payments of invoices, travel costs and reimbursements related to different development events.  
  • Oversee invitations and RSVPs for benefactors, government bodies and corporate partners to more general Biennale functions, such as Opening Week activities. 
  • Represents the Biennale at events, as required. 
  • Ensure key partner activations are documented. 
  • Send and administer feedback surveys to event participants. 
Grants & partnerships 

 

  • Assist the Grants and Advocacy Manager with gathering information and conducting research for funding applications. 
  • Collate and compile information for funding applications and reports and send information out, as directed by the Grants and Advocacy Manager. 
  • Support the Head of Development and Philanthropy Manager in preparing materials for tailored Partnership proposals.  
  • Assist in the implementation and activation of contracts to ensure all elements are fulfilled, executed and reported in accordance with internal procedures and guidelines. 
  • Oversee the delivery of benefits to a variety of Corporate Partners 
  • Liaise with key internal and external stakeholders in delivering partner requirements and benefits. 
  • Support the development of reports and acquittals for donors and partners. 
Work, Health and Safety (WHS) 
  • All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns)
    who may be affected by their conduct  
  • Participate in WHS subcommittee meetings 
Key Performance Indicators 

 

  •  Benefactors and Corporate Partners express a positive experience when engaging and participating in events with the Biennale of Sydney. Collaborate with Development team members to achieve ambitious development targets and organisational goals. Reporting requirements for Corporate and Government Partners are met. 
  • Demonstrate positive working relationships with all departments of the Biennale of Sydney. 

 

SELECTION CRITERIA 

Based on an application addressing the Essential Criteria, Curriculum Vitae and, for selected candidates, an interview and references, the Biennale of Sydney needs to be satisfied that the applicant meets the following criteria: 

 

Essential Criteria 
  • Proven administrative experience 
  • Attention to detail, with ability to manage multiple tasks in a busy environment with changing priorities and tight deadlines. 
  • Solid interpersonal and communication skills. 
  • Experience assisting with the organisation of events. 
  • Problem-solving skills with the ability to implement 
  • solutions. 
  • Capability to work effectively in a team but have the initiative and focus to work autonomously on specific tasks. Experience and competence with various software tools including Office 365, Adobe and database systems. 
Desirable Criteria 
  • Experience working in an arts and cultural organisation or a strong interest in the arts 
  • Experience using a customer relationships management system such as Tessitura or Salesforce or any other CRM 
  • Proficient writing skills 

 

BIENNALE OF SYDNEY 

The Biennale of Sydney gathers on the ancestral land of the Gadigal people of the Eora Nation. We acknowledge all Traditional Owners of Country and recognise their continuing connection to land, waters and culture. We pay our respect to Elders, past, present and emerging. 

The Biennale of Sydney is a leading international contemporary art event. It plays an indispensable role in Australia’s engagement with the world, and a meaningful role in the life of the nation. The Biennale presents the most dynamic contemporary art from around the globe in venues across Sydney (and beyond) with exhibitions that ignite and surprise people, spark dialogue, cultivate connections and inspire action through meaningful, shared arts experiences. The Biennale of Sydney amplifies the voices of artists and tell the stories of our global communities, as they drive momentum for lasting cultural change. 

Established in 1973, it is one of the oldest biennials in the world and the largest event of its kind in Australia. The Biennale of Sydney has commissioned and presented exceptional works of art by more than 1,900 national and international artists from more than 100 countries.  

The Biennale of Sydney is committed to free access for all. More information on the Biennale can be found here. 

 

WORKING FOR THE BIENNALE OF SYDNEY 

 The Biennale of Sydney fosters a collaborative and respectful workplace culture with a team as diverse as the exhibitions we present and the audiences who experience them. We promote employment equity and strongly encourage role applications from Aboriginal and Torres Strait Islander people, workers of all ages, people with disability, members of the LGBTQIA+ community and those from culturally and linguistically diverse backgrounds. 

We are committed to providing a workplace that is inclusive, accessible and supportive to all. Should you require accommodation during the recruitment process, please contact the nominated person in the advertisement. We also support a flexible working environment at the Biennale of Sydney and are happy to discuss how this role could be done flexibly. There is no ‘one size fits all’ approach to flexible  working, including time commitments. We can work with you to rethink where, when and how your work can be done. 

The Biennale of Sydney believes that art should be accessible to all. Thanks to our generous supporters, our exhibitions are presented with free admission for all to enjoy. For our employees, we provide professional development opportunities to enrich and develop your love of the arts while valuing the specific skills and experiences you bring to the Biennale of Sydney. As a   not-for-profit organisation, we also offer salary packaging options. 

Grants and Advocacy Manager

ROLE STATEMENT  

Position Title: Grants and Advocacy Manager 

Department: Development 

Reporting to: Head of Development 

Remuneration: Competitive salary in line with the current market rates 

Contract term: Full time fixed term contract position until 31 December 2026 (with the possibility of extension) 

 

POSITION DESCRIPTION  

The Grants and Advocacy Manager will be responsible for the preparation, coordination and submission of funding requests and reports for international and national cultural funding bodies and foundations.  

Excellent writing and presentation skills are required for the preparation of funding applications, correspondence and acquittals, as well as the ability to work closely and collaboratively with a wide range of stakeholders – from artists, funders, venues, and the Board and staff.  

The position requires a high level of attention to detail, a collaborative approach, enthusiasm and initiative. The successful applicant will possess strong organisational and communication skills, as well as multi-tasking, time and project management skills. 

The Grants and Advocacy Manager reports directly to the Head of Development and works closely with all departments in the Biennale team. The position offers the rare opportunity to work in a small team and be involved with participating Australian and international artists and visitors in the delivery of one of the largest exhibitions of contemporary art in the Asia-Pacific region. 

 

APPLYING FOR THE ROLE 

Applications marked ‘Confidential’ in the subject line and addressing the selection criteria must be received by 5 pm on 26 April 2024. 

Your application must include:  

  • a cover letter outlining how you meet the selection criteria;  
  • a current CV; and  
  • the names and daytime contacts of at least two (2) professional referees.  

Email to: employment@biennaleofsydney.com.au  

Subject line: Application | Grants and Advocacy Manager 

Applications that do not address the selection criteria will not be considered.  

 

DUTIES AND RESPONSIBILITIES 

 

Strategy  
  • Devise and deliver a strategy for national and international funding with the support of the CEO, Exhibitions, Communications and External Affairs, and Programs and Partnerships teams to achieve revenue targets for each edition of the Biennale of Sydney.   
Grants  

  

  

  

  • Manage the grant applications and acquittal process from planning to submission for core funders (Creative Australia, Create NSW and City of Sydney), special Australian government funding, international government funding and international foundations.  
  • Submit funding applications within grant deadlines.  
  • Monitor applications and build relationships with funding personnel to maximise grant revenue and identify new opportunities.  
  • Coordinate information from all Biennale departments to ensure that reporting information is delivered and recorded in accordance with funding guidelines.   
  • Prepare and submit grant acquittals within the required timeframe.  
  • Ensure correct accreditation, logo placement and approval procedures are adhered to on all print and publicity material, in collaboration with the Communications team.   
  • Analyse existing environmental, competitive and industry research that identifies new funding opportunities for the Biennale of Sydney.  
  • Regularly evaluate the current funding program regularly to ensure best practice, effectiveness and relevance.  
Advocacy  
  • Identify opportunities to advance the Biennale’s goals through strategic advocacy at all levels of government in Australia, and internationally.  
  • Develop briefing documents, presentations and correspondence to support funding and advocacy activities.  
  • Develop and manage strong stakeholder relationships – both internally and externally – and proactively arrange meetings for the CEO, AD, Board Directors or leadership team to further organisational goals.  
  • Monitor and evaluate the Biennale’s impact to maximise advocacy and funding opportunities.  
  • Represent the Biennale of Sydney at industry events.  
Finance  
  • Work closely with the Finance team to ensure income is received and recorded and acquitted accurately.  
  • Collate budget and expenditure information for funding applications and ensure the information provided is accurate.    
  • Provide budget reports as required.  
Administration  

  

  

  • Be a champion of Tessitura, process grant revenue and maintain accurate stakeholder records as well as any additional cultivation and solicitation required.  
  • Update contacts in the Biennale’s relationship database (Tessitura) on a monthly basis.  
  • Ensure the Biennale Style Guide is adhered to across all materials and communications.  
  • Manage the administration of relevant filing systems to ensure that all relevant information is recorded accurately.   
Other duties  
  • Contribute creatively to the organisation’s overall vision and strategy, and demonstrate a commitment to our mission and values.  
  • Support the team on events, campaigns, media and production projects as required.  
  • Assist with onsite roles during each exhibition period as required by the staff roster.  
Work, Health and Safety (WH&S)   
  • All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct.  
  • Participate in WHS subcommittee meetings, as required  
Key Performance Indicators  
  • Successfully deliver annual revenue targets across core funders (Australia Council for the Arts, Create NSW and City of Sydney), special Australian government funding, international government funding and international foundations in accordance with the Communications and External Affairs fundraising budget and forecast.*   
  • Effectively communicate and coordinate grant criteria and deadlines across departments within agreed timeframes.  
  • Ensure submission of grant applications, reports and acquittals within the given timeframes.  
  • Research and identify growth opportunities from new and existing funders to support the Biennale of Sydney.    
  • Ensure significant edition-to-edition retention of funders.  

*Specific targets to be determined in collaboration with the successful candidate  

 

SELECTION CRITERIA  

Based on an application addressing the Essential Criteria, Curriculum Vitae and, for selected candidates, an interview and references, the Biennale of Sydney needs to be satisfied that the applicant meets the following criteria:  

Essential Criteria 
  • Sound knowledge and understanding of international, federal and state arts funding organisations and their grant processes 
  • Exceptional organisational skills, accuracy and attention to detail  
  • Superior writing skills and the ability to communicate and work effectively with a wide range of people, including artists, government and venue/event staff 
  • Demonstrated high levels of initiative and acumen and demonstrated creative problem solving skills to achieve in a demanding, diverse, fast paced and sensitive environment  
  • The capacity to work to very tight deadlines and an ability to handle competing priorities in a tightly resourced environment 
Desirable Criteria 
  • Tertiary qualifications in visual arts or a related discipline 
  • Experience interpreting financial data 
  • Knowledge of contemporary art both within Australia and internationally 
  • Sound knowledge of the not-for-profit sector 

BIENNALE OF SYDNEY 

 

The Biennale of Sydney acknowledges the Traditional Owners of Country, in particular the Gadigal people on whose land the Biennale of Sydney is located. We recognise their continuing connection to land, waters and culture and pay our respect to Elders, past, present and emerging. 

The Biennale of Sydney is one of the leading international contemporary art events. It plays an indispensable role in Australia’s engagement with the world, and a meaningful role in the life of the nation. The Biennale presents the most dynamic contemporary art from around the globe in venues across Sydney with exhibitions that ignite and surprise people, sparking dialogue, cultivating connections and inspiring action through meaningful, shared arts experiences. The Biennale of Sydney amplifies the voices of artists and tell the stories of our global communities, as they drive momentum for lasting cultural change. 

Established in 1973, it is the third oldest biennial in the world after Venice and São Paulo and the largest exhibition of its kind in Australia. The Biennale of Sydney has commissioned and presented exceptional works of art by more than 1,900 national and international artists from more than 100 countries. 

 

WORKING FOR THE BIENNALE OF SYDNEY 

The Biennale of Sydney fosters a collaborative and respectful workplace culture, with a team as diverse as the exhibitions we present and the audiences who experience them. We actively encourage Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, LGBTQIA+ people, people with disability and those who have diverse experiences of our world to join the Biennale of Sydney team.  

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. If you are applying for a position and have support or access requirements, let us know in your application or by contacting the nominated person in the advertisement. 

The Biennale of Sydney believes that art should be accessible to all. Thanks to our generous supporters, our exhibitions are presented with free admission for all to enjoy. For our employees, we provide professional development opportunities to enrich and develop your love of the arts while valuing the specific skills and experiences you bring to the Biennale of Sydney. As a not-for-profit organisation, we also offer salary packaging options. 

 

Exhibition Reports

22nd Biennale of Sydney (2020) Exhibition Report

Under the artistic direction of acclaimed Indigenous Australian artist, Brook Andrew, the 22nd Biennale of Sydney, titled NIRIN, was an artist- and First Nations-led endeavour, presenting an expansive exhibition of contemporary art and events.

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21st Biennale of Sydney (2018) Exhibition Report

The 21st Biennale of Sydney: SUPERPOSITION: Equilibrium & Engagement exhibited works from 70 artists, attracting visitation of more than 850,000 at seven of Sydney’s museums, galleries and non-traditional exhibition spaces.

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20th Biennale of Sydney (2016) Exhibition Report

Curated by Stephanie Rosenthal, the 20th Biennale of Sydney, held from 18 March until 5 June 2016, featured more than 200 artworks by 83 artists and included 70% new commissions.

We acknowledge the Traditional Owners of Country, in particular the Gadigal people on whose land the Biennale of Sydney is located. We recognise their continuing connection to land, waters, and culture and pay our respect to Elders, past, present, and emerging.

First Nations people are respectfully advised that this site includes works, names and images of deceased people. This includes cultural practices and artistic intellectual property of a sensitive nature.